Dear Data Champions,
Happy Summer! Congrats on wrapping up another rewarding school year! As you prepare for the 22-23 school year, we know you'll be thinking about what is needed for Schoolzilla rollover maintenance as well. Don't worry - we’re here to help! Below, we've outlined important steps that you (SZ Administrators) should take to ensure that your Schoolzilla accounts are ready for the new school year.
You can watch the Summer Rollover Webinar from the end of the 20-21 school year here.
Schoolzilla Summer Roll-Over Checklist: Preparing for 22-23
Do you have any changes to the schools you'd like visible in your dashboards?
Please capture them in My Schools. This includes schools opening, closing, merging, or splitting. If any of your schools are merging or splitting, or if you would like to remove any closed campuses, please follow up with Support.
Are grade levels within schools changing?
[Enterprise customers only] Go ahead and capture this information in My Schools. The most common example is a school adding another grade level.
Do you have new district or school leaders? Or are you rolling out to school leaders for the first time?
Remember that school leader accounts need to be created at least 1 day in advance of when you want users to have them and that new teacher accounts will be created automatically via SIS sync.
Do you have users who have left the district?
Please also remove district, school leaders, and teacher users who are no longer with your organization.
Do you have missing or inaccurate data?
Contact support now to schedule a data diagnostic.
Is your school calendar changing this year?
Contact support to update for your roster freeze dates and rollover for 22-23 data (we put defaults in place).
Do Schoolzilla users in your district understand what they will experience over the summer?
Permissions in Schoolzilla will be held to the 2021-22 school year after your school year ends. Your dashboards will continue to show up-to-date information from the 21-22 school year including any changes made after the year ends until the start of the 2022-23 school year. Please see our article on how to configure permissions settings for the summer and our article on what users experience for more information.
Do you have any edits to credentials, or are you upgrading your SIS instance?
Please use your specific SIS form in My Data to update the relevant information.
Do you use the Tyler SIS connector?
Please download the Tyler Terms and Holidays.xlsx file and upload to the "Other Data" form on My Data. The only TermType values our connector can handle are "Year", "Semester", "Quarter", and "Marking Period". Please use only these values. You must at least include a "Year" type and that TermName must be "SY". Sample data are included in the file.
Please also drop data for the new school year in the new school year's folder on SFTP. See instructions here.
Do you use the Skyward SMS connector?
Are assessment windows changing for 2022-23?
Please see our Help Center article for the list of default periods and template for updating testing windows for certain assessments. Upload the completed template to My Data. Please reach out to Support if you have questions. *If you uploaded custom assessment windows for 21-22, we have rolled those dates forward one year. Please reach out to Support if you'd like to make adjustments.
Do you have state test results?
We recognize that state testing may look different for 2021-22 and that file layouts may have changed. Please upload your data via the My Data form.
Don't see an option for 21-22 results in the drop down on My Data? You are likely the first one from your state to submit results! Please use the "Other Data" form on My Data to upload the state test result file(s) and notify Support.
Do you use the Illuminate DnA connector?
Please make sure that new assessments have scopes and subject areas assigned. Schoolzilla Enterprise users - please be sure to assign scopes if relevant for your uses.
Do you use the STEP connector?
We will be setting default STEP test periods and cut scores based on 2021-22 values to prepare for the new school year. Please reach out to Support when your cycle windows are in place if you would like to make changes.
Are schools seeing the right metrics in their dashboards?
Are your schools organized correctly into levels and regions?
In Data Configuration Settings, you can now edit or add new school level and school region categories.